Outside User Request Form Sponsor Information Sponsor Name Sponsor E-Mail Sponsor Department Sponsor Baylor ID # Guest User Information Requests for guest accounts in Canvas are reviewed on a case-by-case basis and are intended only for specific academic purposes. Access should be limited in both scope and duration. Canvas is not intended for general use by individuals outside of Baylor University. Guest access may be granted in limited situations where outside users need temporary access to participate in designated instructional activities. IMPORTANT: By requesting a guest account, you are responsible for ensuring that your guest follows the Baylor Technology Systems Usage Policy and Baylor Password Policies. Although Canvas guest account passwords do not automatically expire every 180 days, guest passwords must still adhere to the defined password structure. For example, passwords should be at least ten characters long and contain a mix of upper case letters, lower case letters, numbers, or special characters. Canvas guest accounts will not be created for new or existing faculty, staff, or students who should access Canvas using a Bear_ID secured with DUO. Departments with newly-hired adjunct faculty who do not yet have an active Bear ID should work with HR for the new employee to be added as a Pending Worker in order to gain Canvas access before their start date. You are also responsible for ensuring that the purpose of the requested guest account and the role which you assign to the guest within your course complies with Baylor's guidelines pertaining to the Family Educational Rights and Privacy Act of 1974 (FERPA). In most cases, guests should not have a Canvas Course Role higher than "student" or "course builder". Baylor Technology Systems Usage Policy Baylor University Password Policies Baylor FERPA Guidelines Guest First Name Guest Last Name Guest Email Guest Password Must be at least 10 characters and requires at least one lowercase letter, one uppercase letter, one number, one special character. Intended Role Expiration Date Description and Purpose
